SALARY: R257 508 per annum. (Level 07)
CENTRE: Pretoria
REQUIREMENTS: An fantastic diploma (NQF 7). Experience: three – 5 years prior journey in supplying administrative assist and crew help at a greater operational level. Competencies/Skills: Strong organizational skills. Strong logistical and analytical thinker. Strong interpersonal skills. Advanced competencies in the MS Office Suite, Outlook and web application. Problem fixing skills. The capability to work as phase of a challenge team. Strong verbal exchange skills. Knowledge: Delivery of administrative/ logistical/ secretarial offerings that require some everyday information and experience. Database Management. Programme and administrative knowledge. Demonstrate the information of a precise information (e.g. MS Excel, Word, PowerPoint, Access and Project). Understanding in the area of coaching logistics environment. Sufficient perception of the competencies improvement legislation, SAQA, the NQF, etc. Sufficient appreciation of NSG to liaise with consumers in this regard. Sufficient grasp of the public region as this is the surroundings in which NSG operates Personal attributes: Analytical. Systematic. Organised. Accurate. Attention to detail. Independent. Flexible. Willingness to learn. Keep up with trends. Engage in applicable debates. Possesses the capacity to meet deadlines. Honest. Responsible. Professional with robust work ethics. A crew Player. Self-driven and systematic. Innovative.
DUTIES: Provide administrative aid to the team. Disseminate data to all stakeholders. Perform standard administrative functions, consisting of managing dairy of the Chief Director and directors, typing, sending faxes, improvement and preservation of a submitting gadget and making photocopies. Provide administrative guide and group help to the Chief Directorate, along with however no longer restricted to presentations, projects, packaging of advertising and marketing objects and formatting of documents. Draft letters, memoranda and submissions. Establishing and preserving an environment friendly database for the chief directorate. Design, develop, put in force and replace excellent administrative systems. Maintain fantastic stakeholder members of the family and communication, each inside and exterior to NSG. Administer and display price range of the Chief Directorate. Manage petty money for the Chief Directorate (this consists of managing functions and use). Monitor Chief Directorate’s price range (matching charges in opposition to finances line objects and reporting
46on discrepancies and reputation concerning availability). Process provider provider’s repayments and customers invoices in compliance with NSG price policies. Track repayments in the chief directorate. Liaise with Finance to make sure ideal implementation of economic and SCM policies. Provide events, logistic and tour guide services. Assist with the upkeep and logistics of workplace accommodation. Ordering of stationary and different substances and monitoring use of stationary in the chief directorate and making orders to top off stock. Coordinate events, inclusive of logistics such as the sourcing of venues and catering as appropriate. Manage all journey and lodging preparations for the team. Provide secretarial offerings to conferences when required, which include minute taking at some point of conferences of the chief directorate. Coordination of follow-up on motion listing items. Prepare archives and refreshments for meetings. Filing and administration of submitting system. Conducting follow-up on back submissions in recognize of steps or selections to be taken. Checking archives for correctness and compliance with insurance policies (this consists of proof reading, accuracy of data provided). Update and document preserving of all depart registers, overall performance agreements, fee advices and different applicable governance documents. Ensure all archives are efficiently referenced to the authorized file graph and forwarded to the Records Management Unit for submitting or disposal
ENQUIRIES: Mr. J Mmela Tel No: (012) 441 6483 In connection with the functions kindly contact Mr Thabo Ngwenya Tel No: (012) 441 6108 or Mr Mpho Mugodo, Tel No: (012) 441-6017